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Loan Document Specialist - Commercial Real Estate

Bank of Hawaii

Oahu, HI
Job Code:
  • Financial Services
Bank of Hawaii
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Job Details

Loan Document Specialist - Commercial Real Estate-1600667

Under the direction of Division Management, the CRE Loan Documentation Specialist is responsible for reviewing credit requests, preparing required documents, booking, disbursing and administering all credit facilities.  Assists in business unit’s compliance with applicable laws, regulations, regulatory requirements and Bank policies and procedures, including but not limited to those related to Fair Banking, Anti-Money Laundering laws and regulations, Bank Secrecy Act and USA PATRIOT Act.  In addition, this position is responsible for demonstrating the Excellence in Sales/Service (ESS) philosophy by participating in and practicing ESS disciplines and behaviors.



Evaluates and reviews CAM.  Orders loan documents, reviews for compliance with terms of loan  and coordinates corrections/revisions.  May order flood zone certification, request organizational, trust, leases or other documents from borrower/PRO.  Orders and reviews preliminary title reports from Title Company/Escrow to verify Bank’s lien position.  Resolves or recommends solutions to correct discrepancies.  Prepares and coordinates loan package  and may prepare Notification of Loan Activity (NOLA)  as necessary.  Coordinates and supports loan closing with PRO, Bank’s attorney, borrower, and/or borrower’s legal counsel.  Works with escrow officers, title agents and participant banks regarding closing, funding, and distribution of documents post-closing.  Processes loans for booking into Metavante loan system.



 Loan Administration:

Administers permanent and construction/development loans, including but not limited to review of borrower’s draw requests.  Administers and controls participated or syndicated loans with other financial institutions. 

Administers and determines Libor rate locks and resets, notifiying parties.    Calculates and coordinates loan payoffs, including prepayment penalties, libor breakage fees and any other release fees.  Prepares all collateral release documents.  Administers and tracks lot sales, repayments, and partial releases for tract development loans.  Reviews escrow settlement statements to verify release prices comply with terms of loan agreement.  Assists PROs in monitoring overdrafts, delinquent loans, maturing loans, receivables, missing CAMs, pending documents, expired facilities, and other reports as required.

Prepares reports, including Pending Documentation, suspense/GL reports (AU-3), year-end TEFRA, etc.  Obtains and maintains reports from mainframe system.  Completes set up of project and document files Maintains timetable and arranges for recordation at proper County recorder’s office.   Follows up on insurance renewals.  Prepares follow-up letters to clients.


Customer Service:

Acts as the direct liaison between PRO, clients, and other Bank units to fulfill client servicing (loan, deposit, cash management, investments, wire transfers, internal transfers, overdrafts, etc.) needs.  Coordinates opening and closing of deposit accounts with assistance of CBSS.  Researches requests for information and to resolve problems.  Initiates corrective action and follows up as neededAccesses the various Bank computer systems (Metavante, Star PC, E-Vision, Express Imaging, Exceptions Desktop, etc.) to obtain information as necessary.  Prepares written correspondence for PROs when required.  Also provides customer support on routine inquiries.


Actively participates in bank sales and referral programs to support unit goals.  Keeps abreast of all Bank products and services, and uses this knowledge to identify appropriate cross-selling opportunities.


Performs all other miscellaneous responsibilities and duties as assigned.


This position requires use of a personal computer and other standard office equipment (typewriter, fax, copier, calculator and telephone).







Education:  High School diploma, G.E.D. or equivalent work experience.  

Experience:  2 to 3 years of operational, loan and commercial banking experience with 1 to 2 years of specialized commercial real estate loan documentation experience or equivalent. Should have knowledge of credit policies regarding commercial loans and related applicable regulations. 


Demonstrated proficiency with personal computers in a networked environment and Microsoft applications (Outlook, Word, Excel, and PowerPoint) or similar software.  Working knowledge/understanding of Metavante Loan Accounting System, Star PC system, E-Vision system, Express Imaging system and Laser Pro. 

Demonstrated verbal and written communication skills.  Must be analytical, detail oriented, organized.  Must be able to meet deadlines and handle multiple priorities.  Must be able to work independently or with minimal supervision.  Must be able to read documents and quickly and understand and follow detailed instructions. 





All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or protected veteran status.  Bank of Hawaii takes affirmative action in support of its policy to advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities.

Job Function Bank Operations
Primary Location Hawaii-Oahu
Schedule Full-time
Job Posting Sep 9, 2016, 7:21:47 PM
Unposting Date Ongoing

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